DocuWare 6.5 is the new and improved version of DocuWare‘s incredible document management software which features an enhanced and more intuitive user experience that is sure to improve document workflow and efficiency.
When it comes to Document Management, DocuWare is one of the leading solutions in the world and has been since 1988. DocuWare helps businesses automate processes and workflows by electronically managing and sharing documents. Documents are made readily available where and when they are needed through a quick and easy search.
So what’s new with DocuWare 6.5?
NEW USER INTERFACE – The new standard view is divided in two: on the left are baskets, search with result views, storage and settings. On the right, the viewer displays documents.
IMPROVED NAVIGATION – At the top of your workspace, you can choose whether you want to display your baskets, searches, lists or tasks. Baskets and lists also have additional options available on their drop-down menus.
The top right-hand corner features a main menu where you can access settings, configurations, apps and much more. You can also open an additional workspace, allowing you to use one area for lists or searches and another for baskets. This makes it easy to customize your workspace to fit your exact needs.
NEW RESULT VIEW – You can now choose to either view your search results as a simple thumbnail or you can choose index card view, which displays your results with a thumbnail alongside index information.
ONE-CLICK INDEXING – Simply click on the desired indexing words displayed in the document. No more typing, typos or transposed digits. Also drag and drop documents to the desired store dialog.
PAPERSCAN – “PaperScan” transforms your iPhone or iPad into a mobile document scanner. This app photographs documents and saves the scans in your DocuWare basket. It has great image quality with guaranteed sharp scans that are ideal for further processing with OCR or Intelligent Indexing.
- Automatically crops the background
- Straightens the document
- Eliminates the need for filing paper receipts
- Reduces the risk of lost receipts resulting in lost reimbursements
IMPORT APP - You can now import your documents into DocuWare from any network folder. Scan documents from your office’s central multi-function printer into a monitored import folder on a server or network. Documents are then automatically imported into DocuWare.
ELECTRONIC SIGNATURE – The control command “Sign: lets you sign documents directly from your applications.
EMAIL MANAGEMENT – No matter if your document is created with DocuWare Printer, scanned with DocuWare Scan or imported, you can now automatically attach the document to a new email and send as needed.
CONNECT TO MAIL – Email can be accessed from a Microsoft Exchange Server with “Connect to Mail”. DocuWare can pull emails directly from the server and store them in a DocuWare file cabinet or basket.
DESKTOP APPS – Access optional apps, “Smart Connect” and “Smart Searches” through the DocuWare Desktop Apps tray menu. Desktop Apps can also be installed and uninstalled separately.
DOCUWARE ADMINISTRATION – New features simplify the management of organizations using DocuWare. You can now set the Passphrase that is a character sequence, for an encrypted URL to the Web Client. Immediately set up a default basket for new users and specifically filter for new indexing through a store dialog. With “Assign all Content Servers,” a file cabinet will be served by a Content Server that is added at a later date and documents that are added to the file cabinet during new indexing are included in the new status display.
Improvements to add-on modules:
AUTOMATIC SEPARATOR-PAGE DELETION - Pages inserted with a barcode to use as separators can now be deleted automatically after importing.
INTELLIGENT INDEXING SUGGESTIONS - Suggested index words are now marked in the document in addition to being displayed in the store dialog. You can also name your document types according to your company standard and compare intelligent indexing results with existing data from other applications to be filtered.
WORKFLOW DESIGNER - Assign data directly in your workflows, and perform calculations that do not require any action from a user. Either the workflow can make this decision itself, or it will prompt the user to make a decision.
WORKFLOW MANAGER - You can now read external data in order to use it in your organization’s workflows with the “Call Up Web Service” activity and the dialog for creating a workflow has been split into two pages for an improved overview.
NEW FEATURE TOUR [WATCH]