Print Your Own Christmas Coloring Book

If you have a Sharp Copier with a Saddle-stitch Finisher, printing your own Christmas Coloring Book is easy. Simply follow these instructions and the kids in your family will have hours of holiday fun with this free Christmas Coloring Book by Les Olson Company.

Print Your Own Coloring Book

1. Download and open our Christmas Coloring Book 2014 PDF file.
2. Inside of the PDF file, click File and select Print from the drop-down menu
3. Select your Sharp Copier model from the Printer menu
4. Click Properties, this will open up your Sharp print driver
5. Select the paper drawer you want to print from (make sure it has 11×17″ paper loaded), under Document Style select Pamphlet Style,  under Finishing in the Staple drop-down menu select 2 Staples, click Okay
Print Christmas Coloring Book Sharp Print Driver
6. Click Print

Print Your Own Christmas Coloring Book

That’s it! Keep in mind that you need a saddle-stitch finisher in order to print booklets. If you don’t have a saddle-stitch finisher, you can still print and enjoy the Christmas Coloring Book by printing it on single pages.

Interested in getting a saddle-stitch finisher for your Sharp Copier?

 

 

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4 Web Printing Hacks to Save Your Business Money

Did you know that it’s becoming more common for employees to print from the internet? If you’ve ever printed from a web browser, you know that it can be extremely wasteful – printing blank pages and pages with content you don’t need or want. By now it’s no surprise that wasteful printing means wasted money as the costs of toner, ink and paper add up. Our goal is to help you use your printing equipment more efficiently so we’ve come up with some printing hacks that will help you save money, especially when printing from the web. For our purposes, we will give you instructions for each tip for Google Chrome and Internet Explorer, though there are ways to do many of these in most web browsers.

#1 – USE PRINT SELECTION

This could be the single most helpful tip for cutting costs associated with web printing. When you print using you web browser defaults, it will automatically print everything, including a whole lot of stuff you don’t want. Use the Print Selection option to only print what you need.

  • Select the part you want to print by highlighting the text with your cursor.
  • Google Chrome: Click “Print” and make sure “Selection Only” is selected in the print dialogue. When selected, you should only see the part you selected in the print preview.
  • Internet Explorer: Click “Print” from the print fly-out menu. In the print pop-up, make sure “Selection” is selected.

#2 – COPY & PASTE TEXT FROM BROWSER

Another great option is to copy and paste from your web browser into a word processor, like Microsoft Word. This gives you control to edit and delete unwanted content before printing. By using this method, we reduced the number of pages in our example from two to one and removed unnecessary colored text.

  • Simply highlight the text and images you wish to copy, right click and select “Copy” or type Ctrl (or Command), C on your keyboard
  • Open up your word processor
  • Right click inside of your new document and select “Paste” or type Ctrl (or Command), V on your keyboard
  • Review the content you pasted, delete any unwanted text or images
  • Print directly from your Word document as you would normally

#3 – PRINT MULTIPLE PAGES PER SHEET

You should be able to print 2 pages side-by-side on one sheet of paper and have the text still be plenty big enough to read. This is a very easy way to cut down on the total number of pages you print. This is called 2-Up printing. If you wanted to print 4 pages to a sheet, it would be called 4-Up printing…you get the idea.

  • Internet Explorer: Click “Print” and then “Preferences” and select 2-Up from the N-Up Printing Drop-down menu. Click “Okay” and then “Print.”
  • Google Chrome: Click “Print” select “Print using system dialogue” at the bottom of the left-hand panel. This will allow you to choose your settings in your regular print driver. Click “Preferences” and select 2-Up from the N-Up Printing Drop-down menu. Click ”Okay” and then “Print.”
    2-up Printing Sharp Print Driver

 

#4 – SELECT PAGE RANGE

When you print from the web, a lot of times the last 2-3 pages that print just have ads or footer information – things that you didn’t really need to print. Use the Page Range feature to specify and only print the pages with the content you need.

  • Internet Explorer: Click “Print.” Under Page Range, select “Pages” instead of “All.” Type in the page number or numbers you want to print, separated by commas. Click “Print.”
    Select Page Range Sharp Copier
  • Google Chrome: Click “Print.” In the Pages section, select the text box under “All.” Type in the page number or numbers you want to print, separated by commas. Click “Print.”
    Select Page Range Google Chrome

 

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Top 5 Reasons to Lease Your Office Equipment

If you’re looking to replace your office equipment or perhaps purchase equipment for the first time – you’re probably wondering whether it’s best to lease or purchase the equipment outright. While there are good reasons to choose either option, here are the top 5 reasons to lease your office equipment, rather than purchase it.

Why You Might Want to Lease Your Office Equipment:

#1 KEEP YOUR TECHNOLOGY CURRENT

Outdated Office TechnologyTechnology changes at an astounding rate. Even in the course of just one year, a piece of technology you purchase could go from being cutting-edge to obsolete. That being said, technology has never been a more important part of an efficient business. The many advances in business technologies have allowed us all to do more with less. That’s why businesses can’t afford to be left behind by being stuck with old, outdated technology. From your computers, to the software you use to your copiers and printers – your technology can become outdated every 3-5 years, slowly dulling your competitive edge. When you lease your office equipment, you have the opportunity to upgrade and refresh your technology on a regular basis, making you more nimble and productive year by year.

#2 PAY NOTHING UPFRONT

Signing Lease for Office EquipmentThis is a big one. Everyone knows the old saying “You have to spend money to make money.” While this is true, it’s also important to keep money in your business’s bank account. Leasing your office equipment can mean the difference between taking thousands of dollars from your pocket to invest in equipment that will soon become outdated OR getting the equipment you need and paying a low monthly price. This means that more of your capital is available to help cover other business expenses, especially the unexpected ones.

#3 PREDICTABLE MONTHLY EXPENSES

Predictable Monthly Business ExpensesWhich brings us to #3. When leasing your equipment and paying a monthly price, your expenses become much more predictable. When you purchase equipment outright, the cost of the equipment is only part of the total cost of ownership. Things like maintenance, repair and consumable supplies need to be considered as well. Many times the cost of things like service and supplies is built into the monthly cost of the equipment lease for a certain amount of time or a certain number of pages so that you don’t have to pay on an as-needed basis during that time.

#4 GET BETTER, MORE SOPHISTICATED TECHNOLOGY

More Sophisticated Business TechnologyIt’s true what they say, you get what you pay for. That can be a struggle for some businesses, especially those that are small or just starting out. In a lot of cases, business owners have to make a choice between having the best technology for the job or having the technology they can afford. Sometimes the cheaper option can hold you back from making good progress or getting your work done with less error and in less time. When you lease your equipment, you have more freedom to choose better, more sophisticated technology because you don’t have to come up with all of the money at once.

#5 IF YOU LIKE IT, YOU CAN PURCHASE IT

End of Lease Equipment PurchaseGood news, if you get to the end of your lease and you decide you love your equipment and don’t want to upgrade it, you can purchase it! Usually you can purchase it for a very good price. Many businesses that lease equipment will purchase the end-of-lease equipment in addition to leasing new equipment. This is a great way to purchase equipment you know you like very inexpensively while adding newer, better equipment to your collection. This is an especially good option if you are consistently growing and need more equipment than you did before.

Les Olson Company offers a variety of business products that can help make your office workflow more efficient including Sharp Copiers and Digital Presentation Boards, HP Printers, Document Management Software and much more. We are also proud to be able to offer our customers the option to lease their equipment through our in-house leasing company, Revco Leasing.

Benefits of Leasing Through Revco

  •  You can seamlessly upgrade or add equipment to your lease through Les Olson Company
  • Profit and productivity is achieved through the immediate availability and use of the equipment
  • Working capital can be conserved and invested in your business
  • Purchase option can be exercised at any time
  • Accounting and depreciation is simplified
  • Today’s prices can be locked in
View our line of products & services:

 

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Our Copier Data Security Policy

Chances are you have at least one copier in your office. It’s also very likely that a great deal of sensitive information passes through your copier each day as people copy, print, scan and even fax documents that contain valuable information. Ask yourself, what would happen if the wrong person were to get a hold of those documents?

You probably replace your copier every few years, so it’s very important to know what happens to the data on your copier when it’s returned or exchanged. That’s where having the right partner becomes essential. Not all business equipment dealers have a policy in place for keeping the data on returned equipment secure but Les Olson Company does.

Data Security, Data Security Policy

Les Olson Company’s Data Security Policy for Returned Equipment:

We have a comprehensive plan to ensure that no private data can be leveraged for a Sharp or HP printer or MFP (copier) returned to our company. We also remove all hard drives from all machines that are traded in, and wipe them, even if they are not one of the brands we sell. Hard drives that are removed are wiped to DoD 5220.22-M 3 Pass Standard using a program called WipeDrive Professional. WipeDrive is used by many organizations, including the U.S. Department of Defense, the U.S. Army, Navy, Coast Guard, Department of Homeland Security, the United States Postal Services, Hewlett Packard, IBM and many more. WipeDrive is a compliant wipe disk tool for HIPAA, Gramm-Leach-Bliley Act, Sarbanes-Oxley Act, The Patriot Act, Identity Theft and Assumption Deterrence Act and others. Learn more about compliance.

What if you want to keep your device’s hard drive?

If you would like to keep the hard drive from your machine, we will remove it for $150.00. This fee covers our costs for purchasing a new hard drive for the machine, installing it and reprogramming the machine to make it functional again. If you would like to wipe the machine’s hard drive yourself and return it to us, we will remove it from the machine at no charge.

We can also wipe the hard drive for a copier you wish to keep or use elsewhere:

If you need your copier’s hard drive wiped so that it can be donated, sold, or moved to another office, we can wipe your hard drive for you for $250. This covers the cost to do the following:

  •  Remove the hard drive from the machine
  • Take the hard drive to our office and wipe it to the DoD 5220.22-M 3 Pass Standard
  • Re-install the wiped hard drive into the machine
  • Re-install machine firmware, and reconfigure settings to make the machine operational again

When this is done, we will provide you with a report certifying that your hard drive has been properly wiped.

Have questions about our Data Security Policy?

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Section 179 – Can it save you money in 2014?

Section 179 Tax Benefit

Have you taken advantage of Section 179 this year? For business owners, it can be hard to keep track of all the tax benefits available. That’s why we want to make sure you know about Section 179. What is it? Section 179 is an incentive created by the U.S. Government to encourage businesses to buy equipment that can help make them more efficient and successful.

Section 179 allows businesses to deduct the full purchase price of qualifying equipment purchased during the 2014 tax year. Many people might think this incentive is no longer available, however, you can still take advantage of Section 179 by writing off up to $25,000 of equipment for your business.

When your business buys equipment, you typically have to write it off a little bit at a time through depreciation, over the life of that equipment. Section 179 allows you to write it all off now (up to $25,000).

HERE’S HOW IT WORKS

Lets say you purchased $20,000 of equipment from Les Olson Company; let’s see what happens when Section 179 is applied using a 35% tax bracket.*

TOTAL PURCHASE PRICE:             $20,000
TOTAL 1ST YEAR DEDUCTION:     $20,000
CASH SAVINGS:                              -$7,000
TOTAL  COST AFTER SAVINGS:    $13,000

WHAT TYPES OF EQUIPMENT QUALIFY?

According to section179.org, the following types of equipment qualify for this benefit:

  • Equipment (machines) purchased for business use
  • Tangible personal property used in business
  • Business Vehicles with a gross vehicle weight in excess of 6,000 lbs
  • Computers
  • “Off-the-shelf” Computer Software
  • Office Furniture & Equipment
  • Property attached to your building that is not a structural component of the building (i.e.: a printing press, large manufacturing tools and equipment)
  • Partial Business Use (equipment that is purchased for business use and personal use: generally, your deduction will be based on the percentage of time you use the equipment for business purposes).
Les Olson Company offers a variety of qualified products that can help your business improve your document workflow for an even more productive 2015, including:
If you haven’t taken advantage of Section 179 for 2014, consider giving your business a boost with one of our great time-saving products.

 

*Although a 35% bracket is common, not everyone may be able to use it. Be sure to consult with your accounting department or tax specialist to determine appropriate deductions for your business. For restrictions, visit irs.gov.

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DocuWare 6.6 New Feature Overview

DocuWare recently announced the latest update to their Document Management Software, DocuWare 6.6. This newest release includes new features that make this useful software even more intuitive. What’s new? Here are some of our favorite new features.

RECENT SEARCHES

Automatic storage of the last five search queries. Quickly find documents you’ve recently searched for in the filed cabinet with the Recent Searches feature.

Benefits

  • Easier to find the documents you’re looking for
  • No need run another search for an item you’ve recently pulled

DocuWare 6.6 Recent Searches Feature

STORAGE OF SEARCH QUERIES AS TASK LISTS ON THE DESKTOP

This new feature requires Task Manager License. It creates a desktop shortcut to all of your tasks in DocuWare. Individual searches can now be saved so that they are easily available to you – whether you wish to create a list in DocuWare, save a link on the desktop, or simply store the search as a favorite in the browser. In each case, it only takes one click to access the desired documents. This saves you from having to constantly enter the same search terms.  It is also practical to save the search if the documents that you need to process can always be identified using specific index words.

Benefits

  • Documents to be edited quickly in this view
  • Easier to access frequently required documents
  • Create individual document lists yourself

Note: To be sure that you are always working with the valid versions, do not save documents locally – always run a search.

NEW FEATURES FOR LISTS

  • Counter for currently listed documents
  • Color coding for new documents entered into the system

OPTIMIZED STAMPS

Documents in lists will now automatically display the next document after you finish stamping the previous document, allowing you to quickly stamp and approve a series of documents for maximum workflow efficiency.

COPY TEXT INTO CLIPBOARD

DocuWare OCR’s each document stored. Now when you view documents, you can copy and paste the recognized text to the clipboard to be used in other external applications or export it to a CSV file.

DOCUWARE IMPORT

DocuWare Import now supports 3rd-party scanning XML imports. This new enhancement allows DocuWare users to use their existing front-end scanning software (such as Kofax, Drivve Image, or Fujitsu Paperstream software) to scan and automatically index documents for DocuWare. You can now import documents from external applications so that the indexing data is supplied with the documents as XML files in DocuWare Control format. Requires DocuWare Import.

Benefits

  • Allows your scan service provider to supply you with the files of your scanned documents AND the associated indexing data
  • You can import documents from other applications, e.g. your ERP.
  • Faster storage of documents
  • Effortless indexing
DocuWare 6.6 Paperstream

NEW CONNECT TO OUTLOOK INTERFACE

DocuWare 6.6 includes a new interface for Connect to Outlook for an improved user experience. This applies only to users with the Connect to Mail or Connect to Outlook Module. Emails from Google Mail and Microsoft Exchange can be archived in DocuWare in either their original EML format or as a PDF.

Note: If emails are saved in original format EML, they do not have to be converted. This makes archiving much faster on the one hand and, on the other hand, excludes errors in displaying the converted email.

Benefits

  • Original emails are archived faster, as there’s no need for conversion
  • Original view of the archived email is retained
  • New updated user interface within Outlook makes storage and various storage profiles easier
docuware connect to outlook interface

INTELLIGENT INDEXING

Intelligent Indexing Service can now be activated and configured centrally in DocuWare Configuration. This makes system administration easier when working with the intelligent indexing module. This new feature only applies to users with Intelligent Indexing Service.

docuware 6.6 intelligent indexing service

CLIP OR STORE

Intuitively move a document from the document tray to attach to a document in the result or task list using the new drag & drop function. For example – if you want to append the delivery note to an invoice that has already been archived, first scan the delivery note into your document tray. In the second working area in DocuWare, open a result list that contains the invoice. Now simply drag and drop the delivery note to the corresponding invoice. If needed, you can then adapt the order in which the documents are attached. Similarly, you can staple the associated delivery note to an account payable received as a workflow task.

Docuware 6.6 clip or store

CONFIGURE IMPORT OR PRINTER RIGHT FROM DOCUMENT

Directly initiate an import or printer configuration from a document in the document tray. You can also use the corresponding document as an example document for the configuration. Note: The selected document must be accessed in the document tray by DocuWare Printer, or using the DocuWare Import or Scan app.

FREE SCAN APP

DocuWare‘s free scan app, PaperScan, is now also available for Android devices. This handy app allows you to scan your invoices, documents, receipts and any other pieces of paper. Once scanned, you can then upload them to Dropbox, Google Drive or DocuWare and easily share them with others. PaperScan is useful for easily reporting expenses. For example – You can scan your hotel invoices directly after checking out and load the document to your Accounting basket. This, of course, requires you to be connected to DocuWare.

PaperScan uses the advanced processing power found in the latest, top-of-the-range Android devices to trigger our unique automatic scan feature. We are working hard to support further powerful devices in future releases.

Benefits:

  • - Scans documents automatically
  • - Automatically crops and straightens the captured document
  • - Puts several scans in a document together
  • - Scans are exported as PDF
  • - Upload to Dropbox and GoogleDrive in batch mode
  • - Documents can be printed or sent per email
  • - Upload to Docuware
  • - Rename documents
  • - Improved edge detection when capturing manually
  • - Delete pages with swipe and undo if necessary

UPGRADE SIMULATION

Allows us to simulate an upgrade to check for errors.

Want to see these new features first hand?

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2014 Summer Business Food Drive Recap

Les Olson Company has been going strong for almost 60 years; we feel blessed that the communities we live and work in have embraced us and helped us to thrive. We feel a responsibility to return the favor by supporting organizations that help to improve these communities, and supporting our friends at the Utah Food Bank and other local food pantries has become a big part of that effort.

Presending the Utah Food Bank with a Check

This summer we had the honor of being the official sponsor of the Utah Food Bank‘s Summer Business Food Drive for the 2nd year in a row. In conjunction, we held our 4th annual Summer Business Food Drive, encouraging our employees to give time, food and money to the Utah Food Bank and Three Square Food Bank in Las Vegas.

Sue on Fox 13 talking about our Summer Business Food DriveWe were astonished at what our employees were willing to do to help these great organizations. We more than doubled our original goal! A big part of that was giving employees a variety of ways to participate whether it was volunteering their time, cleaning out their pantries or donating money from their paychecks. Many employees donated in every possible way. The other reason for our success? Beards.

While the company policy has recently been updated to allow beards, growing facial hair has long been against company policy since the company was founded in 1956. So how did beards play into this year’s food drive? We allowed employees to grow beards from June to August in exchange for a donation to the food drive. Almost every male employee took advantage of this rare treat. But it wasn’t just the men who enthusiastically participated, in fact, almost every employee participated.

TIME

One of the most fulfilling ways our employees contributed was by volunteering their time at the Utah Food Bank and Three Square Food Bank. Many employees went multiple times, took their friends and families and set up times to go with their co-workers. This turned out to be a great bonding experience and team-building activity. Some sorted canned goods and some put together food packages while others sifted through store rescue items. We volunteered a combined total of 387 hours! That goes a long way to help these organizations that have to run as lean as possible – relying on volunteers and very few paid employees.

MONEY

Most employees deducted donations from their paychecks or brought in cash and checks. Some employees even brought in monetary donations from their friends, neighbors, customers and families. Collectively we donated $25,322.00, a significant amount of money to help the Utah Food Bank and Three Square Food Bank purchase food for those in need. The Utah Food Bank has such great buying power that they can turn every dollar donated into $8 worth of food and services, making money a most valuable donation.

FOOD

Food barrels were placed around each of our locations and just a few days into the food drive they were overflowing with much needed items like peanut butter, tuna fish and other canned goods. The Utah Food Bank had to empty the food barrels in our Salt Lake Office just a couple of weeks into our food drive because they were too full, which is never a bad thing. 9,637 food items were donated!

We even set up a booth at each of our company summer parties to collect donations in exchange for raffle tickets, which was a great success. By the end of the food drive we were amazed with the results and happy to be able to help feed hungry families in our community. As the food drive came to an end, food barrels were picked up from each branch location and delivered to the nearest community pantry and we delivered both a symbolic and actual check to the Utah Food Bank.

We’re looking forward to continuing this tradition next year and for many years to come.

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Toner flaking off paper? Easy fix.

Have you ever noticed the toner flaking off of your copies or prints? If getting great print quality from your copier is a priority, then keep reading to find out how to easily fix.

Customer holds page with print

HOW YOUR COPIER WORKS

Your copier works by using heat to fuse toner to paper. The amount of heat needed to effectively fuse the toner to the page will vary depending on the thickness of the paper.

WHAT CAUSES TONER TO FLAKE OFF?

Toner flaking off paper? You’re probably using a heavier stock of paper. The heavier the paper, the more heat needed to fuse the toner to the page. Your copier can’t automatically sense the type of paper that’s loaded so it thinks it’s printing to regular paper, which is usually the default setting.

HOW TO RESOLVE

Let your copier know you’re printing on heavier paper (anything over 28 lb.) by specifying the paper type in your print driver and at the copier panel.

To change your settings in the print driver:
This will vary depending on your brand of copier but should be basically the same. Below are instructions for changing your settings in a Sharp print driver.
1. Open your Printer Properties panel
2. Click the Paper tab and select the tray you’ll be printing from
3. Under Paper Type, select Heavy Paper 1 for anything thicker than 28 lb., or Heavy Paper 2 for anything thicker than 90 lb.

To change your settings on the copier:
This will vary depending on your brand and model of copier. Below are instructions for most Sharp MFPs.
1. Open your copier’s Tray Settings
2. Select the tray you’ll be printing to

3. Select your paper type

Want more tips, tricks and answers to your questions?
Visit our FAQs or our KnowledgeBase

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HP PageWide Technology

HP has some new and exciting print technology on the horizon. It’s called HP PageWide Technology, and it’s currently available in some of HP’s Desktop Printer models. HP also plans to use this latest advancement in their Designjet (large-format) printers as early as 2015 and we can’t wait to see what they come up with.

What is HP PageWide Technology?

Basically it is a stationary print bar that spans the width of a page and prints entire documents in a single pass. This is how HP is able to provide incredibly fast speeds and low print costs in these amazing new inkjet products.

Why we like it:

In the past, inkjet printers have not been able to provide the same fast and cost-effective printing to users as the more common LaserJet. HP PageWide Technology drastically improves upon the inkjet printers we’re familiar with, to produce a truly amazing printer that is productive – even in a busy office setting.

Besides the increased speed (up to 70 pages-per-minute for the Officejet Pro X models) and decreased cost of printing, HP PageWide Technology offers other enhancements such as new ink technology with specially-formulated pigments that deliver highly-saturated colors and the blackest blacks that resist smearing and smudges. In addition, printers using PageWide technology produce thousands of ink drops with uniform drop weight, speed and trajectory – generating consistently precise images and text.

HP PageWide in Designjets

Fast speeds, high quality color and precision…these are all great qualities in a printer, especially large-format printers. HP has announced that some of their Designjet Printers will feature their PageWide technology in 2015. We think this will be a great advancement in graphics quality, usability and reliability for the HP line of Large-format Printers.

See how it works, Get a demo on an HP Desktop Printer enabled with PageWide technology:

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